HSF Steering Group Meeting, 3 June 2025

Attending

Present/Contributing: Graeme, Claire, Pere, Liz, Torre, Michel, Caterina, Eduardo

Apologies: Paul

News

LHCC News

LHCC referees meeting was today. Eduardo attended as liaison.

Questions/feedback to us:

EPPSU Paper

Still planning to submit this to EPJ C. This will be published as an editorial article (no changes to the content).

Advisory Group Follow-ups

Advertising the HSF

There is an action on Paul and Graeme to follow up w.r.t.

HSF Funding Opportunities and Collaboration

Ongoing investigations of a more formal MoU and independent status. Unfortunately no progress since the last meeting.

Project Affiliation

Should we make the criteria more flexible?

Do the bronze/silver/gold levels actually help? At the moment they mainly seem to favour large projects and smaller projects are stuck at bronze, which could be interpreted as a mediocre result.

An update has been informally proposed for now:

A simple “HSF Affiliated Project” badge, that says the project fulfils the Best Practice guidelines, and in particular the 9 general guidelines (not the 2 optional ones !). There seemed to be support for the idea of having more nuanced badges, for having extra user support etc. - maybe we should just start with “implements best practice”, which should be relatively quick.

We also propose to work with the experiments to compile a list of the software packages that are used.

ACTION: Graeme, Eduardo and Paul to develop this update more concretely.

Presentations to Projects

SG Chair Election

Candidates sought to take over this role from 1 July.

Agreed Procedure:

Can envisage also two co-chairs. People should indicate their willingness to be full chair or co-chair.

SG Composition

If you know of someone who is active in community work and shares the HSF’s goals consider inviting them to be on the SG.

We will follow up with a few individuals.

HSF/WLCG Workshop

Additional post-mortem points?

Should we have a particular focus on Software Sustainability? It is a popular and very relevant topic, with lots of cross-experiment potential.

Would it be useful if the HSF were to solicit a mandate from WLCG for this task? It would need to then be expressed as a concrete time-bound task. WLCG is setting up an environmental sustainability forum, we can ask that forum to provide link/mandate/liaison role for HSF.

Action:

AOB

Coordination Meetings

As ever… Chairing sign up document.

C&AF and Seminars

Need to progress on properly co-organising these.

Domain Name

IJClab are going to take over the hepsoftwarefoundation.org domain. This is progressing, Michel and Torre will liaise for the transfer.

Next Meeting

Early July.