• Attending
• News, general matters, announcements
  • Steering Group & Advisory Group
    • WLCG/HSF workshop
  • HSF Affiliated Projects and Software
  • AI in contributions to HSF repositories
    • “AI Statement” for contributors to HSF repo
    • Forum discussion: Towards common responsible AI-assisted coding guidelines
  • HSF Seminar Series and Compute Accelerator Forum
• Activities Updates
  • GSoC 2026
  • Software Training
  • Physics Generators
  • JuliaHEP
• AOB - HSF calendar
  • HSF Promotional Poster
  • Physical Constants / HEPdata Library
  • Next Meeting
  • Chair This Meeting 👇

Attending

Present/Contributing: Claire Antel, Eduardo Rodrigues, Ruslan Mashinistov, Pere Mato, Johannes Elmsheuser, Michel Hernandez Villanueva, Richa Sharma, Christian Wessel, Steven Gardiner, Saptaparna Battacharya, Caterina Doglioni

Apologies/Contributing: Graeme Stewart, Alexander Moreno, Inês Ochoa

News, general matters, announcements

Steering Group & Advisory Group

• Next HSF Steering Group Meeting tomorrow, Oct 9.
• Next AG meeting will take place in Bologna in Nov. during the joint WLCG/HSF workshop.

WLCG/HSF workshop

• 2-6 November 2026 in Bologna, Indico page.
• Review of abstracts and agenda being finalized.

HSF Affiliated Projects and Software

Status at https://hepsoftwarefoundation.org/projects/projects.html - 6 projects affiliated, 1 being finalised this week.

Other potential projects: we have a rather comprehensive list of projects interested or to be approached. The list has been sent to the Advisory Group to receive feedback from the Engaged Communities (experiments and other relevant collaborations/projects).

• Projects being approached - we need volunteers to contact them.
• Projects interested - we need volunteers to find reviewers and/or review them.

Do not hesitate to discuss around you to identify relevant projects/libraries that could engage with the affiliation programme. AA conveners are in an excellent position to help us identify which projects to prioritise to join the affiliation programme.

AI in contributions to HSF repositories

“AI Statement” for contributors to HSF repo

Feedback still welcome: So far HSF repositories do not provide any statement on AI-powered/-helped contributions, and we are starting to get some. On occasions we can be flooded by not-to-useful contributions. This year an “AI statement” is strongly suggested in GSoC proposals. We should do something similar. There is an ongoing discussion at https://github.com/HSF/hsf.github.io/issues/1919. Suggestion to update the website how-to with a statement on AI and how we will be dealing with “spam”.

Forum discussion: Towards common responsible AI-assisted coding guidelines

• “Guidelines docathon” to brainstorm further organized on Wed 30th Sept at 15h30, https://indico.cern.ch/event/1733243/.
  • Question: What “job” do we want the AI-assisted-coding system to do / not do for us? How do we keep trust in the job being done?
  • ~10 participants, prioritization of topics based on Practical, Technical, Social and Emotional context.
  • Initial guidelines being prepared based on the most voted persona/use cases.
• Next iteration of the forum tentatively for Oct 21. Indico Agenda to be circulated by email.
  • Please contact us if you are interested on contributing.

HSF Seminar Series and Compute Accelerator Forum

Past HSF seminars:

• 30th Sept: Seminar on “assessing sustainability of AI” by Sophia Wilson (SAINTS Lab, University of Copenhagen).
  • ~20 participants

Planned HSF seminars:

• 14th Oct: HSF-IML joint seminar on “WhAM: Whale Acoustic Model” (part of CETI project that has the longterm goal of translating whale speech).
  • https://indico.cern.ch/event/1730035/.
  • Will exceptionally start at 16h00.
  • Speaker will attend in person.

Thanks to the activity groups for coming to us with seminar ideas and speakers! HSF seminar conveners are reachable at hsf-seminar-conveners@googlegroups.com. Please send your suggestions for next seminars.

Activities Updates

GSoC 2026

A full report at the end of this year’s programme will be given at the joint WLCG/HSF workshop in Bologna.

Software Training

• Past Events
  • HSF/IRIS-HEP Training Hackathon: Training on Effective AI-Assisted Coding in HEP and NP - Sept 28.
  • HSF/IRIS-HEP Profiling in Python (Virtual) - Oct 7.
    • Instructor: Iason Krommydas
    • 50 participants registered
• Next Events
  • 15th HEP C++ Course and Hands-on Training - Advanced C++, 12-16 October.
    • Registration is open
    • As of today:
      • In person: 13 participants registered
      • Virtually: 47 participants registered
  • WLCG/HSF Workshop, 2-6 November - HSF Training parallel session on Software Training in the AI-Assisted Coding Era. We are working on the agenda:
    • Confirmed:
      • CMS, Belle II, EVERSE, HSF, ATLAS
    • TBC:
      • EIC, CLARIPHY, LHCb, ALICE
• Papers
  • Collection “Software Training in High Energy Physics for the AI Era” - Frontiers in Big Data:
    • HSF/IRIS-HEP Training on Responsible Usage and Best Practices for AI-Assisted Coding - Summary submitted on Sept. 16
    • Full manuscript - Nov. 29
  • Training on Data Analysis Reproducibility via Containerization with Apptainer - The Journal of Open Source Education - It was submitted ~7 months ago. We are considering submitting it to a different journal.

Physics Generators

• Steve Mrenna will present on behalf of Pythia for the “responsible AI” discussion mentioned above.

JuliaHEP

• Unfortunately, JuliaHEP 2026 has been postponed to 2027 basically because of the low number of registrations. New date and location to be announced.

AOB

Open PRs to HSF repo:

• https://github.com/HSF/hsf.github.io/pull/1953 : addition of CONTRIBUTING.md.
• https://github.com/HSF/hsf.github.io/pull/1949 : addition of pull_request template. Have been up for long time with no input other from Eduardo and Claire: Will just go ahead and merge. Can get follow up PRs if needed.

HSF calendar

Do not hesitate to get in touch with the SG if you have/know of events useful to add to the HSF calendar. The calendar is used by very many to check for available dates, constraints, and plan events. Thank you in advance.

HSF Promotional Poster

Sapta has a poster to promote the HSF. There is one version here, but please contact her for the latest version.

• (Claire) A slightly edited version based on Sapta’s poster: https://cernbox.cern.ch/s/cNRZgeuiTKB22Gd

Physical Constants / HEPdata Library

There is now an early “proof of concept” version: hep-constants. Some generally positive feedback was received, but no further development yet. We are looking for contributors.

Next Meeting

The next coordination meeting will take place October 22.

Chair This Meeting 👇

Please sign up for chairing a future coordination meeting. (There is even a HOWTO guide).

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