Present: Torre, Benedikt, Pere, John, Andrew, Ben, Dario, Liz, Michel, David, Markus, Vincenzo
We discussed trying out google docs as the basis for writing meeting notes:
This has worked well in some ATLAS meetings, producing more substantive meeting notes with broad contributions, lightening the load on the meeting chair.
General agreement it is worth trying. Have to sort out how to handle the website, for which a meeting list is autogenerated from github based notes (which would disappear).
General agreement the new website looks good. (Logo used is not the selected new logo, the contest is in progress, it happens to be the preferred one of the website author :-)
We should keep the website content dynamic, rich with new material, events, etc., things to attract re-visits.
On the logo, we agreed to promote the logo contest in the opening talk, ask people to vote by Wed, and announce a logo choice on Wed.
Over 60 people have now registered.
There is not a sharp cut-off to registration. People can even be accommodated if they show up unregistered at the workshop. Payments do have to go through the website, but this can be done also in Paris.
Michel will send around a final notice with RER logistics etc.
Will explain what we’re doing for new projects, present the template, walk through and discuss the new draft of project recommendations.
No small projects volunteered. Possibly some bigger ones could serve as guinea pigs? The new CMS framework incarnation is a possibility.
Anyway the content will be strongly driven by who shows up and what they’re interested in discussing.
Pere is preparing the slides, googledoc draft to circulate tonight or tomorrow. Would really appreciate input.
Will show some proposals and discussion points, for discussion during the workshop, revisiting some for discussion on Wed afternoon:
Something like one slide per proposal in the opening talk. Good to introduce in the opener the topics that will be a matter of discussion during the workshop. Pose question marks at the beginning, revisit them at the end.
Regarding should the foundation be a legal entity, have discussed the motivations from the beginning: basis for protection of intellectual property of the projects through copyright & licensing, collaborating with industry. Liz talking to tech transfer experts at Fermilab in advance of the workshop.
Learning from Other Communities
All in order so far as we know. One more talk to add to the agenda.
Morning agenda is complete. On the afternoon hackathon/tutorial, working on it and converging.
Will send an email to registrants asking them to specifically register separately for the hackathon on its indico page.
Attendees will need to install Anaconda, instructions will be provided. (Pere will mention this in the opening talk.)
Has been lots of activity on the WG list to prepare. Patrick distributed slides yesterday. His name needs to be put into the agenda.
G4 tech forum
Announced, agenda page out. Torre will send to Michel (done). Michel will post and make sure it is clear with Makoto what vidyo room will be used.
Agenda is ready and announced. Had confirmation from local astro presenter as well.
At least two contributions will be on vidyo, JimK and JohnA.
Have some slides to introduce the discussion in the second part, Markus is preparing and will circulate.
Asking people to be proactive and open, get new material and ideas on the table, not another repetitive discussion.
Added talk 5-10 minutes on possibility for a journal, in the new initiatives section.
Revisit also other discussion/question points from the opening talk.
Clear from the doodle that it’ll be after CHEP.
Four new logo votes in the course of this meeting. Someone even voted twice ;-) (fixed)
Had a first meeting of the software technology forum (new name of the concurrency forum replacement) yesterday. Connection of it to HSF needs to be clearer. It is now in the forum list on the HSF site. Suggest to have an explanatory blurb on the sw tech forum indico agendas giving background on what it is and connection to HSF.